How to navigate to a new signature?
Navigate to Settings
Click your company name (top-left)
➡️ Settings
➡️ Emails
➡️ Choose an Email Profile
➡️ Email Signatures -> Configure
Create a New Signature
Click Add New on the left-hand side.
In the Create Signature panel:
Enter a Signature Name (e.g., “Dovydas-Default”)
Personalize your signature by typing text or selecting Insert Smart Field for dynamic fields like user’s name or title
Format text and add links as needed (e.g., website, meeting booking link, images)
Use your existing signature with custom HTML
If you already have a signature in your email client (for example, Outlook or Gmail), you can reuse it instead of rebuilding it in Kolleno. You can also copy the HTML of one Kolleno signature into another.
In the signature editor toolbar, click the Custom HTML button (the <> icon).
In the View and edit HTML source window, paste your signature HTML (or copy the HTML shown there to reuse it elsewhere).
Click Save.
Your signature then displays in the editor, ready to preview. For a full walkthrough, see How to Add a Custom HTML Email Signature.
Preview and Save
Click Preview to review your signature, this will display how the customers will see the email signature.
When satisfied, click Create to save.
Tick the Use as default box to make this signature the default signature for all users.