In Kolleno, you can assign specific users to individual email profiles to ensure that only authorized users can send communications using a particular email account. By default, email profiles are accessible to all users, but this can be restricted for better control and security.
How to Assign Users to an Email Profile
Follow these steps to configure user assignments for an email profile:
Access the Desired Email Profile
Navigate to the email profile you want to configure.
Open the User Assignment Settings
Click the "Assign to users" option.
Toggle Off Default Availability
Untoggle the "Available to all users" setting.
Select Specific Users
Choose the users who should have access to this email profile.
Important Notes
Assigning Doesn’t Restrict Other Profiles: Assigning a user to a specific email profile does not automatically restrict them from accessing other profiles.
Explicit Restriction: To ensure users do not access unauthorized profiles, follow the same steps to limit other email profiles.
By customizing user assignments, you maintain granular control over which team members can use specific email profiles, ensuring communication remains accurate and aligned with your organization's structure.
For more information on managing email profiles, refer to this article.